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Applying for a job certainly requires preparation, especially when it comes to documents. A thorough preparation of the application files can make a significant difference in helping you land your dream job.
These documents include various important information, personal details, educational background, work experience and qualifications, as well as the motivation and objectives for applying to the position.
They also showcase your skills and achievements. So, what documents do you need to prepare for a job application? Let’s check this out.
A cover letter is a document that shows a prospective employee’s interest in the position being applied for. It contains brief personal information and reasons for applying for the job.
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Make your cover letter impressive by writing it clearly, using a professional tone, and following the EYD standards. Ensure you also include relevant work experience, skills, and achievements.
A curriculum vitae (CV) is the most crucial document as it contains the employment history, educational background, and other relevant experiences of prospective employees.
It’s important to make your CV informative to help the HR staff understand your potential, qualifications and experiences in screening for the perfect candidates.
Currently, there are two popular CV formats: ATS-friendly CV and creative CV. Make sure your CV format corresponds to the industry and company you are applying to.
A diploma and academic transcript are important documents to inform the HR staff that your educational background meets the job requirements. So, it’s a must to attach a copy of the last diploma and a legalized transcript.
Some vacancies may require you to submit your ID card and KK for employment administration purposes, along with any additional requirements specified in the job application. Both documents will be requested at the next stage of recruitment or after the candidate has passed the selection.
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However, you need to be cautious before sending your ID card and family card, especially for unclear or suspicious job vacancies. Fake vacancies are often created to collect applicants’ personal information for misuse.
Some companies usually ask for the latest 3x4 or 4x6 photo. When applying for positions that emphasize appearance, such as receptionist, front office staff, secretary, or talent roles, you might be asked to send full-body and close-up photos.
If you’re a fresh graduate or have no work experience, submitting certificates from courses or training programs—such as Microsoft Office, graphic design, or video editing—can be an advantage.
Certifications from reliable institutions prove you have relevant skills and a passion for continuous self-improvement.
Certain positions will require aportfolio. It includes designs, images, writings, or other documents showcasing your achievements and collections of work.
For example, if you’re a video editor, you can create a portfolio showing the videos that you have edited or worked on. Therefore, the company can find out the skills and competencies you have.
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A recommendation letter is proof that you have relevant work experience. More importantly, it is an objective assessment of your attitude and work ethic when you were working at the previous company.
Some companies might ask for an SKCK (Police Clearance Certificate) to provide proof of the applicant’s good conduct and that they have never been involved in a crime or criminal act.
Since it’s only valid for 6 months, you need to keep it up to date. You can apply for an SKCK online at SKCK Online Polri website.
Despite optional, some companies may still require you to submit a health certificate. It is usually requested after you have successfully passed several stages of the recruitment process.
Those are some of the documents you need to prepare for a job application process. In addition to preparing your documents, it’s just as important to research the company’s work culture and career prospects. Choose a company with a good reputation and credibility in its field, such as PT Serasi Autoraya, or SERA.
SERA was founded on 22 March 1990 and has become the leader in Indonesia’s logistics and transportation industry. This Astra Group’s company regularly welcomes new members to fill various positions.
SERA continues to provide opportunities for individuals qualified for positions at the company and its subsidiaries.